Expert Event Planning & Project Management

What is Event Planning?

Event planning is the process of organizing and coordinating all aspects of an event, from concept to execution. This includes defining the event's purpose, selecting a venue, setting a budget, arranging vendors (like catering, entertainment, and AV), managing guest lists, handling logistics, and ensuring everything runs smoothly on the day of the event.

How Do I Plan an Event?

Planning an event involves several key steps:

• Define the goal and audience.
• Create an event budget.
• Determine a destination and begin searching for a venue.
• Create a detailed timeline and checklist.
• Secure vendors and partners.
• Promote the event (if applicable).
• Manage RSVPs and registrations.
• Confirm all logistics before the event day.
• Execute the event and manage on-site operations.
• Gather feedback and evaluate success post-event.

Working with a professional event planner can help ensure nothing falls through the cracks.

How Far in Advance Should I Begin Planning an Event?

It depends on the size and complexity of the event. For small gatherings, 2–6 months might suffice. For large conferences or corporate events, planning should begin 6–12 months in advance to secure venues, vendors, and promote effectively.

What’s the Difference Between Event Planning and Event Management?

Event planning involves pre-event tasks like budgeting, designing the event, booking vendors, and marketing. Event management refers to the coordination and execution of the event itself—making sure everything runs as planned on the day and resolving any issues that arise. It may take many event planners with different expertise and skill sets to provide full-service event management to take care of everything from hotel & venue sourcing to budget development, project management, creating the event agenda and timing, to coordinating speakers and travel.