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Corporate Travel Management for Events

Corporate travel for events: negotiated air & hotels, room blocks, traveler tracking, and reconciliation. Launch a group booking page and use VIP concierge support.

Group Travel & Corporate Travel Management for Events | AMP

Group Travel & Corporate Travel Management for Events

Flights, hotels, room blocks, manifests, VIP itineraries, and 24/7 support—purpose-built for conferences, conventions, and offsites. AMP Event Group operates like group travel companies and corporate travel management companies in one—optimized for events.

Cost Control

Negotiated air & hotel, room block optimization, clear reconciliation.

Traveler Experience

Concierge booking or self-serve portal—your policy, their preferences.

Visibility & Tracking

Live manifests, flight status, arrivals, and no-show alerts.

Nationwide Coverage

U.S. & international itineraries, visas guidance, and 24/7 help.

Full-Service Group Travel for Conferences & Offsites

Flight Booking & Management

  • Individual & group air with negotiated rates
  • Seating preferences and policy-aware options
  • Proactive rebooking for delays & cancellations

Hotel Reservations & Room Blocks

  • Discounted group rates and concessions
  • Rooming lists, confirmations, and room types
  • Changes, late arrivals, and special requests

Ground & Shuttles

  • Airport transfers, VIP sedans, and group shuttles
  • Route planning and ADA considerations

VIP & Speaker Travel

  • White-glove itineraries for executives & keynotes
  • Proactive assistance during disruptions

Real-Time Reporting

  • Live traveler manifests & flight status
  • Booking, savings, and attendance reports

24/7 Traveler Support

  • Real people—no chatbot loops, no hold music
  • Flight changes, baggage, hotel issues & more

Group Booking Page: Self-Serve Portal or Concierge

Create a branded group travel booking page for attendees, staff, and speakers—or route travelers to our concierge team for white-glove booking.

Branded Booking Page

  • Policy rules, preferred fares & hotels, promo codes
  • Room block links and negotiated rates
  • Travel FAQs, support contacts, and event details

Concierge Booking

  • Agent-assisted itineraries for VIPs & complex routes
  • Traveler preferences & profiles retained
  • Real-time changes without wait times

How We Work

1) Discovery & Policy Fit

Budget, policy, destinations, traveler profiles, success metrics.

2) Source & Negotiate

Air & hotel rates, room blocks, shuttle routes, concessions.

3) Launch & Onboard

Portal or concierge workflows, comms, and FAQs.

4) Monitor & Support

Flight status, manifests, alerts, and 24/7 traveler help.

5) Reconcile & Report

Cost centers, receipts, savings analysis, and attendance.

Why Choose AMP for Group Travel?

  • Event-centric approach—planning + corporate travel management under one roof
  • Room block strategy, manifests, and on-site alignment with your run-of-show
  • Concierge or portal bookings to match culture & policy
  • Transparent reporting and clear communication to stakeholders

FAQs

Can AMP handle travel for both small and large groups?

Yes—from 12-person retreats to 5,000-person conventions. We scale agents, booking workflows, and on-site support to fit your program timeline and destinations.

Do travelers book through AMP or manage it themselves?

Your choice. Use a branded group corporate travel booking page for self-serve, our concierge team for white-glove service, or a hybrid of both.

What if a flight is delayed or canceled?

We monitor flights, send alerts, and rebook proactively. Travelers can call our 24/7 support to be moved to the next best option—no long holds.

How do I account for conference travel?

We apply GL codes, cost centers, or project tags to each booking; consolidate receipts; and provide reconciliation reports. If you use per diems or central cards, we’ll align workflows to your policy.

Do you support international travelers and visas?

Yes. We advise on lead times, documentation, and route options, and coordinate with consulates and airlines as needed.

Move Your People with Confidence

Keep your agenda intact while we handle the travel details—air, hotel, ground, and support—so your team and attendees arrive ready.

Don’t just take our word for it

Hear from some of our amazing customers

“Working with AMP Events was heaven-sent. They consulted us every step of the way to assist us from design to alternative cost saving options for AV requirements to stay within budget.”

Kelly Williams
Head of Design, Layers

“It was truly a pleasure working with the AMP Events team on the 2016 ENRS Annual Conference in Pittsburgh, Pennsylvania. The team’s professionalism and ability to problem solve made our experience worry free. We look forward to working with them again.”

Eastern Nursing Research Society
Executive Director

“The President’s Reception is a meaningful event and AMP Events has helped us produce an incredible occasion to give thanks. Their professionalism while drafting up a quote through set up and tear down of the equipment is unparalleled. Thank you for helping us say thank you to our community.”

Gift of Life Family House