Virtual conferences have become a cornerstone of communication for organizations in all sectors. They offer a convenient, affordable way for speakers to reach a global audience. However, planning and hosting a virtual conference takes just as much care and consideration as an in-person event. It makes sense to hire a virtual event production team such as AMP Event Group to provide the necessary support & engineering to ensure everything runs smoothly.
At AMP Event Group, we deliver audiovisual expertise and IT solutions to help you make your next online event a success. Since 2003, we’ve helped hundreds of clients host more than 3,000 events to bring their ideas to life. With just a single call or click, you can contact our experienced team of event specialists for a consultation. We’ll help your organization to come up with the perfect solution for your virtual conference.
No matter what your unique hosting needs might be, AMP Event Group helps you generate custom-designed content using virtual tools that allow for complete creative control of your virtual conference platform.
Turn your conference into an interactive experience that will snag attendees’ interest by incorporating elements such as Q&A sessions, surveys, games, and more into your digital presentation.
Contact our experienced virtual event management team for support in the planning stages of your conference, and later, for technical support for your virtual meeting platform to ensure that everything runs smoothly for you and your attendees.
It’s no secret that one of the biggest benefits of hosting a conference online is saving on expenses such as room and board, travel, and venue rental fees. However, that doesn’t mean that digital hosting comes without its costs.
The most expensive part of hosting a virtual conference is the planning stage. You may have to pay a digital designer to provide elements such as branding and logos, content themes, transition effects, and more. Post-editing can also be expensive if you want a high level of production quality.
For just a single-day conference with limited attendees, you may end up paying anywhere between $4,000 and $20,000 for professional-grade services. For a larger two-day event, you may end up expecting to pay anywhere between $20,000 and $75,000. A multi-day event can cost upwards of $80,000, depending on speakers, exhibits, and equipment costs.
Anyone who’s been to a live conference knows that they can be an all-day affair. From free coffee and donuts for breakfast to late afternoon keynote speakers, it’s not unusual for an in-person conference to last a full eight-hour business day or longer.
With a virtual conference, you cut out most of the downtime people need during in-person events to move, eat, and rest between speakers. It can take much less time to get through an entire day's worth of speakers.
As such, virtual conferences generally last a shorter duration than their live counterparts. Most online events only last a few hours, at most. Attendees have a limited attention span, especially without breaks for snacks and stretching. It’s best to cut content back to 15 or 20 minutes, at most. If necessary, you can include breaks between speakers for attendees to rest and reset.
Despite the fact they take less time, VR conferences can still be multi-day affairs. However, organizers should keep in mind that their audiences have limited stamina. Each day should be broken up into easily digestible segments.
Instead of opting for eight-hour sessions, you may want to plan for no more than around two to four hours per day of content. If necessary, you can spread information out over several days or even weeks. However, it's vital to ensure that you distribute content evenly so that each session offers equal value to your audience.
A virtual conference can be an affordable and convenient way to communicate with attendees, but many professionals worry about how effective an online event is at engaging an audience. It can be harder to connect with a person from behind a screen, even when meeting face-to-face.
That being said, the benefits often outweigh the drawbacks when hosting a VR conference. While engagement can be a challenge, attendance is easier than ever for people from all walks of life. There’s less of a paywall for attendees who can’t afford airfare or lodging for an in-person event, opening your conference up to a larger and more diverse audience.
A virtual conference also makes it easier for attendees to ask questions and give feedback. Instead of forming a line and asking on a first-come, first-serve basis, attendees can engage in a real-time discussion via chat while the conference is taking place. It’s easy for the speaker or moderator to open up conversations without disrupting the event.
In today’s ever-changing online landscape, you need an event planner that can keep up with the latest trends. We offer assistance every step of the way, from the planning phase to live support on the day of. Our trained experts can help with audio, video, lighting, and more. No matter what your vision might be, we’re willing to work one-on-one to make sure that everything meets your unique specifications.
“Of the many national/international conferences we have been responsible for over the years, we have never worked with either a hotel AV services or an outside company that offered the same level of excellence which we experienced with AMP Events. They were able to anticipate issues with six breakout sessions running simultaneously over two and a half days. I would highly recommend AMP Events to anyone in need of these services.”
Assistant Dean and Director, Continuing Education in Nursing and Health Care — Villanova University“Working with AMP Events was heaven-sent. They consulted us every step of the way assist us from design to alternative cost saving options for AV requirements to stay within budget.”
Marketing Manager, Event Logistics — Software AG“AMP Events produced a professional looking stage design that they were able to travel with and adjust to fit all six conference destinations. It was a positive experience with smooth transition and open communication with the AMP Events team to make adjustments in our requirements, as well as working with the onsite staff who were professional, knowledgeable and flexible in successfully executing each program as needed.”
Program Director — HelmsBriscoe“It was truly a pleasure working with the AMP Events on the 2016 ENRS Annual Conference in Pittsburgh, Pennsylvania. The team’s professionalism and ability to problem solve made our experience worry free. We look forward to working with them again.”
Executive Director — Eastern Nursing Research Society“As a returning customer for 10 years, I only have the highest of praise for AMP Events and its entire staff for providing an outstanding service! I appreciate the professionalism, technical expertise and quality included with their services for my meetings and events. I am also thankful they always develop a proposal that fits my budget, without affecting the quality of service. I highly recommend AMP Events to anyone!”
Owner AGEM Events (retired) — Boeing“We use AMP Events for our bi-annual town halls and they are fantastic! Richard and his team are flexible, responsive and generally super easy to work with. Plus their prices are well below the competition while delivering an outstanding product. Their onsite AV staff are friendly and helpful too! We absolutely recommend AMP for all audio/visual needs!”
Project Manager — CHS“AMP Events has been the greatest help for all our events for more than 4 years now. What we like the most is that they are always helpful and cooperative, trying to make sure all our needs are met. They are always on site early to set up and check everything. They are fun and pleasure to work with, open to any of our crazy ideas. The tech level of the company is really very high, up to date.”
Event Manager — AIPAC“We’re so appreciative of AMP Event’s excellent performance on the set up of our open house for our new plant opening. I would like to thank their team for their exceptional work and flexibility before and after the event. It was a pleasure working with them on the planning and execution. I'm happy to recommend the services of AMP Events.”
Event Manager — NOSCO“I just wanted to say a word of Thanks for the gentlemen who did the sound at our graduation at Roxborough High School on Monday. Steve and his assistant were truly excellent as always. They are both very observant and pay close attention to levels, and program details. They were perfect! I appreciate the extra time it took to set up and break down the system in the bitter heat as well. They are a true professionals and a pleasure to work with. Thank you Again!”
Music Director — Roxborough High School“The President’s Reception is a meaningful event and AMP Events has helped us produce an incredible occasion to give thanks. Their professionalism while drafting up a quote through set up and tear down of the equipment is unparalleled. Thank you for helping us say thank you to our community.”
Gift of Life Family House“I have used AMP Event’s services for several annual conferences and have been very impressed by the following: AMP Events is an organization of very high character, which trickles down through their work ethic, their treatment of speakers and attendees, and the quality of employees they keep on their staff. Their equipment is excellent. Their technical knowledge is high. Last but not least, they are reasonably priced and willing to work with the conference planners to minimize expenditures.”
Conference Coordinator — Midwives Alliance of North America“We highly recommend AMP Events for their technical expertise, creative technical ability, efficient management of presentations and for their outstanding “people” skills. Our two and one half day conference including two evening sessions ran in a seamless and efficient manner without even a small glitch. The AMP staff were expert in dealing with speakers, attendees and staff.”
Executive Director — Paget FoundationTrust AMP Event Group to provide the equipment, services, and know-how to make your event a success.
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